Why We Struggle to Outsource and How to Fix This

Virtual Assistant

Delegating for business owners does not come easily, and that is perfectly understandable. Firstly, the problem may be that there may appear to be no one trustworthy enough to delegate to or secondly that a business owner feels that it may be an extra expense that should not be considered, but the cost of not delegating tasks that you are currently handling on your own is far higher than paying someone to assist you with them. Let me explain why.

Delegation = more time = more time for you to make money in your business

It’s honestly as simple as that! When you own a business, you are everything to everyone, including in your business. That means you are the finance person, the marketing person, the skill, the client liaison, and the admin person. As much as I feel entrepreneurs are heroes in their own right, one cannot be expected to manage the entire business on your own, PLUS be successful, PLUS retain your sanity.

WHAT IS THE SOLUTION?

Hiring a Virtual Assistant, of course. But why not hire an employee in your small business? In my opinion, it is hardly worth it. If you are concerned about costs, taking on a full-time employee that you are 100% responsible for will no doubt be an extremely stressful undertaking, especially during the uncertain and turbulent times that we currently face. You do not want the additional hassle of having to accommodate for a Personal Assistant in an office situation (which you may not even have at the moment), all the expenses that come with an office set up (i.e. Laptop, Printer, WIFI, etc.), not to mention a full salary and the fact that you need to oversee her every move to make sure that your work is being taken care of at all times.

Hiring a Virtual Assistant does not entail any of the aforementioned needs of a full-time Personal Assistant, because a Virtual Assistant is completely independent. She works from her location, she already has a full setup at her own cost, and does not expect to be paid a salary, only for the services and hours that she works for you. Here are some other major benefits:

  • You are not responsible for any employee benefits (i.e., maternity leave, annual leave, sick leave, bonuses, increases, or anything else affiliated with a full-time employee)
  • There is no need to micro-manage a VA (a good one that is), because all the tasks she performs for you are time-tracked and come off the monthly retainer you have already purchased at the beginning of the month
  • You have a Virtual Assistant who can handle the entire administrative/organisational function for you, while you get to decide which tasks you want to focus on, and your Virtual Assistant takes care of the rest.

It’s time to regroup and refocus

Make a list of all the income-generating tasks that you need to focus on daily, such as:

  • Marketing
  • Sales
  • Client relationship management
  • Project management
  • Service/product specialty
  • Strategy
  • Business planning

Then make a list of all the admin tasks you are also responsible for too, such as:

  • Document creating, formatting, and proofreading
  • Setting up of meetings/administering of communications for meetings
  • Sending out of meeting action points
  • Invoicing
  • Dealing with a severely flooded email inbox
  • Following up with clients
  • Coordinating your team
  • This list is endless

Then make a list of what is most important to you in your personal life, such as:

  • Health
  • Gym and fitness
  • Your family
  • Your self-care
  • Your self-development and learning

ARE YOU READY TO OUTSOURCE?

I am here for you. Should you wish to find out more about how I can help you in your business, feel free to book a call with me here.

CONTACT ME

Johannesburg, South Africa
Open to International Clients

+27 (0)74 928 9594
info@shikarakettle.com